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With life’s busy schedules and numerous distractions, staying on top of tasks can pose a challenge — that’s why every single productivity guide recommends you to keep track of everything in your mind with a to do list to achieve your goals.
While, historically, to do lists were handled by pen and paper, with the rise of mobile technology and modern software, it’s far more efficient to use a specialized to do list app to stay on top of your tasks.
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That said, the beauty of pen and paper lies in the ability to format, write, and manage however you see fit, whereas apps force you into their predefined frameworks. And exactly because to do lists can be so personal, it’s worth exploring the differences between them before picking one for good.
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Why Should I Use A To Do List?
From tasks at work to chores at home, to catching up with friends and family, and everything in between, it’s easy to get overwhelmed with things to do. The trouble is finding the time to do them, prioritizing them accordingly, then actually remembering to carry them out. That’s where even simple to do lists can be a powerful productivity tool, freeing up your time and mental space to focus on what you do best.
However, there are now so many different to do list on Mac options in the marketplace that getting around to selecting one is a chore in itself. That’s why this guide just saves you some time by picking some of the best ones for you to consider.
What are some tips for using to do lists?
There’s an art to using to do lists effectively, no matter the technology. You don’t need to be a project manager or have high attention to details to make a Mac task manager work for you. Simply follow a few of the most important tips:
- Understand what should be on the to do list versus what should be a daily habit or calendar item. Brushing your teeth probably shouldn’t be on the to do list, as it would ideally be baked into your daily routine. Whereas your friend’s birthday should probably be put in your calendar. However, you might write “purchase gift for friend’s birthday” as a to do item.
- Try to keep a manageable level of to do items at any time. Having a list of 300 probably won’t do much for your productivity, as it becomes difficult to quickly ascertain the correct priority and order. Make sure your to do list stays below 15 items to not get overwhelmed.
- Focus on completing one item at a time. Multi-tasking is never as productive of a method of executing a task as you might think. So when it’s time to action your to do list, focus your energy on the task at hand.
With these tips in hand, you’re ready to get out and find the technology that works best for you.
What should a good to do list app for Mac do?
When it comes to selecting a to do list on Mac, there are a few aspects to consider. Some of the apps aim for total simplicity, whereas others come packed with useful features for more advanced users. Here are a few things to look for in your next to do list app:
- Simplicity is most important. Adding new tasks and organizing them should be done in just a few clicks or taps.
- The ability to categorize your to do list in such a way that it’s easy to find similar tasks. This might be done by grouping, tags, due dates, and more.
- A notification system for reminding you of upcoming or late tasks. These hold you accountable and are something pen and paper can’t beat.
- Syncing of your data across devices and operating systems can be useful for those who like to work on the go
- At a more personal level, your to do list should look and feel easy to use, as friction points in the user experience might prevent you from making the most of it
Now that you know what a good to do list should be, let’s take a deeper dive into some of the best to do list apps for Mac on the market.
Comparing the best to do list apps for Mac
Honestly, there are too many to do list apps out in the world to count. To make your decision easier, many of those have been evaluated and narrowed down to just five — each with its own pros and cons that could sway your decision depending on your preferences.
As a Mac user, you’ve probably heard of Apple Reminders, which comes pre-installed in iPhones, iPads, and, of course, Macs. One of the main pros of using Apple Reminders is the fact that it’s ready to go — no additional tinkering required. It also has the benefit of looking and feeling like the rest of your Apple software, including Siri support, so it’s a familiar experience. Reminders works well with other Apple users by allowing you to share tasks in iCloud, but, unfortunately, you can’t assign tasks to people outside of that ecosystem, or to multiple people.
Key Features: Usb asio driver for mac.
- Smart location-based reminders which prompt depending on where you are
- Task list sharing through iCloud
- Simple, Apple-based interface that includes a quick calendar view
If you’re looking for the best task manager for Mac with more features, then you can’t pass Omnifocus. Made exclusively for Apple devices, Omnifocus takes everything one step further by allowing lists to be grouped into different projects, depending on the type of activity you’re doing, making it useful for work. Everything syncs, but only between Apple devices, of course. All in all, Omnifocus is definitely a strong candidate for any power user.
Key features:
- Full-featured software designed exclusively for Apple
- Multiple project types for any given workflow
- Six handy views right out-of-the-box, including calendar, due date, projects, tags, and more
Another to do list on Mac that comes with a strong set of features is Wunderlist. Unlike Apple Reminders and Omnifocus, it can be used across all devices and operating systems, including Windows. While the app features a clean interface, it does have some complexity to it, so overall Wunderlist targets users who would like to collaborate on tasks together.
Key features:
- Cubase for mac full. Task reminders with notifications
- Multiple assignees and collaborators on projects and tasks
- Add hashtags to any descriptions to help search and organize task lists
If you care about speed and efficiency, you need 2Do — a perfect to do list app for people on the go. The quick-add feature makes creating new tasks a breeze, and you can even break your agenda up into a checklist format for subtasks.
A better version of Reminders
Get a top-notch app for busy folks. 2Do will help you organize any number of tasks into smart lists and break big jobs into subtasks.
While 2Do isn’t as full-featured as some of the alternatives, its upside is simplicity — essential for those who just need to get things done.
Key features:
- Quick-add feature for maximum efficiency
- Extra context for tasks via the tagging system
- Smart lists let you view critical information at a glance, including due date, tags, and reminders — nothing more than what you need
One more of the best to do list apps is GoodTask. The beauty of GoodTask is its native ability to integrate with Apple Reminders and Apple Calendar, while adding some extra functionality on top to help you become more productive. The downsides are few and far between: for example, it doesn't have the extended functionality of something like Omnifocus.
Key features: Mac os 10.6 full version.
- Automatic sync with your iCloud or Outlook calendar
- Reminders (and repeat reminders) to help you stay on top of tasks
- Smart sorting to organize your list by alphabet, due date, time created, or manually
With one of the best to do list on Mac options in hand, you’re ready to go out and become more productive than ever. Just remember to consider the difference between a task and a habit, keep your task list below 15, and pick an app that suits your preferences.
While you’re at it, give Be Focused a try. Be Focused is another task manager for Mac with a welcome twist — alongside the standard features, such as multi-device support and task list organization, Be Focused lets you set timers for each task. Now you can get to work knowing that you’re on track by the minute. Want to look further ahead? You can even breakdown your annual, quarterly, and monthly tasks into groups for a wider view of your life’s goals.
Best of all, 2Do, GoodTask, and Be Focused are available to you on a free 7-day trial via Setapp, a subscription service for Mac that grants you access to more than 150 indispensable apps across all categories imaginable. Now that’s a definite boost for your productivity!
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Smooth workflow is one of the reasons why Audio and Video Professionals prefer Mac to Windows. As long as you have the right apps, you wouldn’t face any glitches, per se. If you want to record audio for music production, podcasts or something else, you need the best audio recording software for Mac.
By default, Mac allows you to record audio from Mac internal mic, which is fine if you want to take quick audio notes. However, if you want professional audio quality, we recommended using a USB mic like Blue Yeti. If you want to record system audio, install Soundflower on your Mac. Most the following Mac Audio recorder allows you to change audio source. Down below, we have covered some of the best audio recording software for Mac that you can use.
Read: 10+ Best Voice Recorder Apps For iPhone
Best Audio Recording Software for Mac
1. QuickTime
Best for – simple audio recording
QuickTime, as you may know, is an inbuilt utility in macOS. It’s usually used for video/audio playback but it lets you record audio content as well. Just so you know, QuickTime also lets you record video using a webcam or a connected device. Now, coming to the audio recording feature of QuickTime, everything is super-easy. You have a really intuitive interface with minimal customization options.
It’ll take you a few extra clicks to start recording audio with QuickTime. First, launch the app from the Spotlight, and go to File > New Audio Recording.
For instance, QuickTime lets you change the recording source — pick between the internal microphone and the system audio (with SoundFlower). You can also change the Recording quality between High and Maximum. Once these are set, just hit the Record button. As the program records your voice, you can see the size of the recording file also. Once you’ve recorded the whole thing, you can export the file as MPEG-4 Audio file. However, there is no option to pause audio recording, you can only stop it and start a new one.
Pros
- Really easy-to-use interface
- Built-in macOS
- Ability to record from different sources including an external Mic
Cons
- Limited customization options, no option to pause recording
- The interface isn’t suitable for professionals
- Limited options for exporting audio
50 Top Apps For Macbook Pro
The Verdict
QuickTime is the best Mac software for casual audio recording. It gets the job done — with minimum things at stake. You don’t have to worry about complex customizations or exporting. Everything you record will be available in a single file. That having said, we would not recommend QuickTime for professionals.
QuickTime Comes Built into Mac
2. Audacity
Best for – recording voice over and editing
Audacity is a free and open source audio recording software for Mac. We use for recording audio for our YouTube channel. You have an option to choose the recording source (we use it with Blue Yeti mic), recording channel type, audio type etc. As you can see below, it does offer a wider range of control as well. But, the best part about Audacity for Mac is that it comes along with a bunch of editing tools. In fact, Audacity is a digital audio editor, first, and recorder later.
50 Top Apps For Macs
Unlike QuickTime, Audacity lets you perform basic audio editing tasks like editing. You will also find options like effects, voice generation, noise removal, and track-based management. In case you are into professional audio recording and editing, there is a wide variety of Audacity plug-ins to choose from. Another bright side is that you will be able to export the audio recording in almost any format.
The reason, why we prefer Audacity is because it’s cross-platform support (available for Windows, Mac, and Linux) Just as Photoshop save the file in PSD and have all the properties intact, you can save audacity files in AUP, which can be later open and edited from any computer that audacity installed in it.
Pros
- Professional features for recording & editing
- Multiple audio recording and editing options
- Free, Open Source and Cross-platform
Cons
- Audacity doesn’t have an intuitive interface
- Takes time to get used to
The Verdict
As we said, Audacity is made for professionals. Did we say that Audacity is free to use? It’s free, open-source and cross-platform. Considering the features you get, it’s an awesome deal as well. At least, you would not have to worry about paying a huge amount for your DAW.
Check Out Audacity (Free and Open Source)
3. Simple Recorder
Best for – quick audio recording
Simple Recorder is a truly simple solution for audio recording in Mac. It doesn’t come with many bells or whistles, but it gets the job done. Unlike QuickTime and Audacity, which takes multiple mouse click to start the recording, Simple Recorder sits in the menu bar and can start the audio recording in just two clicks. Best solution when you want to take quick notes.
You can select the source of recording from the drop-down menu. It also lets you set up the volume. In just a single button, Simple Recorder would start the recording process. In the Preferences section, you can pick the recording format, Sample Rate, Channel etc. There are some Pro features like Status Icon, Shortcuts and some levels of Automation.
Pros
- Quick and Easy to use
- You can manage all the actions from the icon menu itself
- Offers support for different sources and standard customization
Cons
- Doesn’t offer basic Editing options
The Verdict
Simple Recorder is the best Mac audio recording app for the intermediate users. Unlike QuickTime, it offers a standard set of customization options. That having said, unlike Audacity, the features aren’t that suitable for professionals either. So, if you think you need somewhat control over recording, go for this.
Check Out Simple Recorder (Free, offers a Pro plan as well)
4. GarageBand
Best for – recording audio for music production
Technically speaking, GarageBand is a digital audio workstation, not a digital audio recorder (like QuickTime) or a digital audio editor (like Audacity). In simple words, if you are into recording audio for music production, GarageBand is one of the best choices in town. It’s rich with features and offers the best level of compatibility. Last but not the least, you’d not have to pay a single penny for this program.
Like Audacity, GarageBand supports MIDI recording and editing out of the box. However, unlike Audacity, GarageBand has a smaller learning curve and is more stable. Also, it’s compatible with any iOS device.
Although it’s a fully-fledged DAW, you don’t need rocket science to record audio using GarageBand. It even has a dedicated mode for Voice, where you can also select the type of voice recording. For instance, it offers different options for recording Narration Voice and Bright Voice. Just hit the Record button and you can do the exporting part later.
Pros
- GarageBand is a fully-fledged audio recorder
- Comes with built-in audio editing features
- Well-suited for professionals
Cons
- GarageBand isn’t suitable for Quick Recordings
- Getting used to the interface may take some time
The Verdict
GarageBand is the recommended choice for professionals out there. If you need the best quality, control as well as performance, you should go for this built-in tool. Although the UI is simple, learning GarageBand will surely help you as an audio professional.
Check Out GarageBand (Free, Built-in in Mac)
5. Piezo
Best for – recording podcast
Piezo from Rogue Amoeba is a simple and wonderful audio recording software for podcasts. If you want to make some amazing podcast recordings with precision, you can count on Piezo. Unlike all of the tools we’ve talked about earlier, Piezo lets you record voice from popular apps like Chrome, Skype, FaceTime, Messages etc. It is one of the best features for getting precise podcasts, you know.
Settings in Piezo are very easy to manage. That having said, it lets you change the Music Quality only. Still, you don’t have to do guesswork here. Piezo has set up some quality pre-sets for music, audio, spoken word etc. By default, the recordings will be saved in MP3, which is convenient for most people. Just as you can see, the interface is a bit unconventional.
Pros
- Really easy-to-use Interface
- Quality Presets are useful for quick recording
- Supports recording from individual apps
Cons
- Could have better-exporting options
The Verdict
Piezo is the best audio recording software for doing podcasts on Mac. You can simply record your own voice or get inputs from common apps like Chrome or Skype. It is basically minimal but you have options to extend the capabilities of Piezo.
Check Out Piezo ($23, free trial available)
6. Macsome Audio Recorder
Best for – recording audio from multiple sources
Macsome Audio Recorder is one of the voice recorders that promise to do almost anything. Without bringing all the professional features, Macsome Audio Recorder lets you record audio from multiple sources such as the internal microphone, different apps on your Mac and other hardware. Unlike some other apps, however, it doesn’t offer any kind of optimization.
Despite all these features, the program has a minimal footprint to offer. Did we say mention that Macsome Audio Recorder has one of the best recording management interface as well? You can even use ID tags for organizing your recording files. We really liked how Macsome Audio Recorder works. You can add separate recording profiles for apps/hardware and start the recording process in a single click.
Pros
- Simple but effective interface
- Supports recording from individual apps/hardware
- Super-easy management of recording profiles
Cons
- The Recording screen isn’t intuitive
The Verdict
As it promises, Macsome Audio Recorder is one of the best all-in-one audio recorders for Mac. It might not have the best UI in town, but there are many productive features. When you want a tool that records podcast, music, and speech with the same efficiency, Macsome Audio Recorder would be our take.
Check Out Macsome Audio Recorder ($29.95, Free Trial available)
7. Audio Hijack
Best for – advanced video recording
We already talked about Piezo from Rogue Amoeba, right? Audio Hijack is also from the same developer but it offers advanced features and control. Inside a nice package, you will find tools for recording almost every type of audio from your Mac. You can even use Audio Hijack for scheduling recordings. It would be the best option when you’re recording audio from the web.
The best part is that Audio Hijack comes with different session templates — you have one for internet radio, DVD Audio, Application audio and Web Audio etc. When it comes to Application mode, you can pick an app from the list and start recording. You can also check out a bunch of built-in effects and filters in Audio Hijack. It also has an interesting UI that lets you manage how the recording process works. Overal Audio Hijack is one of the best audio recording software for Mac if you are looking for advanced features.
Pros
- Professional Interface and Intuitive UI
- In-built options for filters and sound effects
- Advanced options are available
Cons
- None worth noting
The Verdict
Audio Hijack is one of the very few Mac audio recording software that is worth paying for. You get a whole bunch of features like filters, effects, and top-to-bottom control. Even if you’re not into it, you can get a cool audio recording and management experience.
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Check Out Audio Hijack ($59, Free Trial available)
8. AudioNote
Best for – take audio notes during lectures
AudioNote lets you combine a note-taking app and audio recording app. This is how it works: you can open AudioNote and start recording the lectures, interviews or something else. When you make notes on the screen, it will be synced with the audio. So, during the playback, you can listen to the audio as well as seeing all the notes on the screen.
There are some really cool features too. For instance, you can tap on one section of your notes to jump into the corresponding section in audio. As a note-taking software, you can bring text, shapes, annotations and a lot more things. Once you are done, you can also convert your notes to a PDF document. The best part is that you have everything in sync.
Pros
50 Top Apps For Mac Os
- An excellent way to record and sync notes
- Easy interface
- iCloud integration
50 Top Apps For Macbook
Cons
- None worth noting
The Verdict
AudioNote is the best option for students and professionals alike. With this tool in your hand, you don’t have to worry about getting the list in the notes. You would know what the professor was talking about when you’d written something. Pretty cool, isn’t it?
Check Out AudioNote ($14.99)
Best Audio Recording Software for Mac
Well, these are the different kind of audio recording software for Mac, for different needs. For your day-to-day casual recording needs, Simple Recorder is the best option, indeed. On the other hand, if you are into the world of podcast recording, go for Audio Hijack from Rogue Amoeba. Options like GarageBand as well as Audacity are for those who need professional-quality control over the recording quality and process. Still, you can take an effort to step up the game.
Read: 4 Best Voice Recorder Apps for Android